Whether you’re in meetings, writing emails, or chatting with coworkers, having the right phrases helps you sound professional, clear, and confident. Here are 20 common workplace expressions that will help you communicate smoothly and effectively on the job:
1. Let’s schedule a meeting.
Used to plan a discussion or check-in.
Example – “Let’s schedule a meeting to go over the updates.”
2. I’ll get back to you on that.
Perfect when you need time to find an answer or make a decision.
Example – “Let me check and I’ll get back to you on that.”
3. Can we take this offline?
Useful in meetings when a topic needs to be discussed separately.
Example – “Good point—can we take this offline?”
4. I’m working on it.
Reassures others that progress is happening.
Example – “Don’t worry, I’m working on it.”
5. That’s a great idea!
Encouraging and supportive—boosts team morale.
Example – “That’s a great idea—let’s explore it further.”
6. We’re on the same page.
Means everyone agrees or understands the situation.
Example – “Glad to know we’re on the same page.”
7. I appreciate your feedback.
Shows openness to input and encourages collaboration.
Example – “Thanks, I appreciate your feedback on the report.”
8. Let’s touch base tomorrow.
A professional way to suggest a quick check-in.
Example – “Let’s touch base tomorrow to finalize everything.”
9. Sorry for the delay.
A polite and responsible way to acknowledge a hold-up.
Example – “Sorry for the delay—here’s the updated file.”
10. The deadline is approaching.
Helpful when reminding the team of time constraints.
Example – “Let’s speed things up—the deadline is approaching.”
11. Please keep me updated.
Requests ongoing communication or progress reports.
Example – “Please keep me updated on any changes.”
12. Let me know if you need anything.
Supportive and approachable—a great way to offer help.
Example – “Let me know if you need anything before the launch.”
13. I’m tied up right now.
A polite way to say you’re busy.
Example – “Can we talk later? I’m tied up right now.”
14. Let’s prioritize this task.
Helpful for organizing work and setting focus.
Example – “Let’s prioritize this task before starting the next one.”
15. I’ll loop you in.
Means you’ll include someone in communication or updates.
Example – “I’ll loop you in on the email thread.”
16. Can you clarify that?
Professional way to ask for more detail or explanation.
Example – “Just to be sure—can you clarify that part?”
17. This needs immediate attention.
Highlights urgency—great for critical tasks.
Example – “The client reported an error—this needs immediate attention.”
18. We need a quick solution.
Emphasizes fast action without overcomplicating things.
Example – “The system’s down—we need a quick solution.”
19. Great job on this project!
Motivating and affirming—never underestimate a kind word.
Example – “Great job on this project—it looks fantastic!”
20. Let’s wrap it up.
Used when closing a meeting or finishing a task.
Example – “We’ve covered everything—let’s wrap it up.”
